The Company registered under the relevant provisions of the Companies Act, 2013 shall need to maintain records and registers as laid down the relevant provisions of the Act. In addition to such records and registers, the Company shall also need to maintain complete details of the Meetings (Board meetings/ AGM/ EGM) along with the minutes of the meetings held during the year. Entry in the Minute Book shall be made within 30 days from the conclusion of the meeting.
Following are some of the registers/ records that a Company shall need to keep in order to be in compliant with the provisions of the Companies Act, 2013:
Collection of information / documents.
Review of the information / documents
Updation of registers/ records as per the information.
Collection of information / documents.
Review of the information / documents
Drafting of the minutes of the Meetings
Filing of the minutes in the Minute Book
– All the persons (example: Pvt Ltd. Companies, Public Ltd. Companies, LLP, One Person companies, etc) who are registered under the provisions of the Companies Act, 2013 shall be required to maintain the statutory records.
– Yes. Since these are statutory records, the Company/ LLP shall mandatorily need to maintain these, in order to be compliant with the provision of the Companies Act, 2013.
Default |
Penalty |
Non Preparation of the minutes of the Board/ General meetings |
For Company: Rs 25,000 per meeting |
Non maintenance of Register of Members |
Minimum: Rs. 50,000 |
Non maintenance of Register of Charges |
Minimum: Rs. 1,00,000 |
Non maintenance of Register of Directors |
Minimum: Rs. 50,000 |
Non maintenance of Register of Contracts |
Rs. 25,000 |
– All the Companies (except listed and companies having more than 1000 shareholders) have the option to maintain their statutory records in Electronic form.